Finance & Administration Country Manager 2 (800115)

Purpose
Finance & Administration Country Manager 2 is accountable for the integrity of financial and analytical accounting and for reporting from the field. S/he oversees all financial resources and administrative activities, such as management of premises and staff travel, in a given delegation/other structure, and acts as Human Resources and/or Logistics Manager in the absence of a dedicated specialist. S/he has responsabilities delegation wide concerning financial business partnering, risk management, financial compliance, resource management and quality administrative services.

Accountabilities & Functional Responsibilities
Supervises the accounts department and preparation of the annual budget/monthly forecast and risk reporting, cost-control and analysis of budget deviations. Ensures compliance with statutory reporting requirements (i.e. taxes and social security, the latter in close collaboration with the Human Resources Manager), and regularly assesses the financial situation (including treasury) of the delegation/structure.
Acts as adviser, trainer and coach on all financial or economic matters for the teams running humanitarian projects.
Is responsible for drawing up contingency measures to respond to critical changes in the operating context.
Interprets institutional guidelines and policies in light of the local context; sees to it that these are strictly implemented and monitored, ensuring compliance with ethical standards and mitigating financial risks.
Acts as co-signatory and finance interface for both authorities and commercial parties (suppliers, banks etc.).
Contributes with reliable forecasts and budget data to managerial decision-making on tactical (current fiscal year) and strategic (next fiscal year) matters.
Where no Human Resources Manager is deployed, is responsible for locally hired staff, with dotted-line report to the Human Resources Coordinator for the delegation/region.
Oversees the day-to-day financial management and maintenance of offices and residential premises; maintains an appropriate security set-up, including safe accommodation for all mobile staff.
Supports the Head of Delegation/structure in establishing (and updating) the Risk Assessment for the delegation/structure, focusing on risks related to real estate financial environment (e.g. currency fluctuations, banking sector, taxation, other financial regulations, etc.). Implements and monitors risk-mitigation measures in his/her area of responsibility, in close liaison with technical departments.
In joint collaboration with technical departments and the sustainability team at headquarters, leads and initiates measures to reduce energy consumption and implements “gap-closing” measures identified in the Sustainability Assessment.
Ensures that the staff set-up of the Finance & Administration Department corresponds to operational needs and ensures efficient use of resources through KPI analysis including travel.
Updates delegation wide policies concerning finance, premise and welcome in respect to both institutional guidelines and contextual legal environment.
Fosters the appropriate mindset and ensures that opportunities for joint/or complementary activities with other Movement components are proactively sought by the persons in charge of the different departments within his/her regional delegation (SMCC, Movement framework agreement…).

Nos Valeurs
Au CICR, nos collaboratrices et collaborateurs sont unis autour des mêmes valeurs d’impact, respect, collaboration, respect et compassion. Nous recherchons des candidates et des candidats à même de démontrer des comportements et actions guidés par ce socle de valeurs. Pour davantage d’information sur les valeurs du CICR, n’hésitez pas à consulter la page dédiée sur notre site Career.

Reports to (role)
Finance & Administration Manager in charge / Head of (Sub-)Delegation

People management responsibilities
Yes

Scope & Impact
Manages the Finance & Administration team and the “Welcome” desk in charge of all travel arrangements at the delegation/structure.
MAIN SITE
In charge position: (direct functional reporting to GVA with autonomy in key files such as budgeting and reporting)
Small to medium sized country operation in a stable environment with good infrastructure
Financial budget CHF 7 – 30 Mio
Typically over 15 staff members to be accommodated (impact on premises).
If the above two conditions are not met, position is nevertheless in C1 if:
HR function in the delegation reports to the F&A manager
Functional responsibility over at least one site exists
If REGIONAL F&A MANAGER position
Provides support and exercises control function for 3-4 small to medium sized delegations

Relationships
Internally, interacts with the Head of Delegation/structure and other departments in the field, and with the Head of Finance & Administration Sector at headquarters.
Externally, interacts with financial authorities (tax authorities, Ministry of Labour, Ministry of Foreign Affairs, embassies) and suppliers (e.g. Heads of Finance).
Movement wise, interacts with and develops regular contacts with Movement counterparts present in the country.

Certifications / Education required
University degree in business administration, finance/accounting or human resources, or hospitality management.
Diploma in accounting (CPA/CMA or similar) / internal audit (CIA or similar) an asset.
Fluent command of English and French.
Computer literacy.

Professional Experience Required
10 years’ confirmed practical experience in finance, management or human resources, including at least 1 year in financial accounting/controlling and at least 3 years’ ICRC field experience.
Experience in an international working environment, abroad or with an international organization/development agency.